Essential Guidelines on how to Use the Church directory Software
It is important to ensure that you use the best and convenient ways that you can send and receive information and especially when you are handling many people like in church. For many churches, having a directory is important, you may be looking to update your church online directory. First, it is helpful for a church to have an online directory. At times most people are finding it easy to attend online church services instead of physically attending the church. Those people in your church will find it convenient and easier to volunteer, ask for help, or even make important connections using an updated online church directory.
It is important to know how you can be able to create an online church directory. The following are crucial guidelines that can help you with this crucial process.
All your church members are going to find it much easier to communicate their prayer requests and also helping those who are in need when they have a complete directory and therefore you need to ensure that you select all the information that you need. Get as much information as you need from the members of your church. Get the contacts of your church members including phone numbers and emails. You can also request emergency contacts, whether they have children and also their age, and also inquire whether there is any church group that they may be interested in joining. If a church has suitable church software then it can make such kind of communication quite easy. Ask about their birthdays so that when the right time comes the group leaders can get in touch with the members and also their families during these special occasions.
Privacy of the information that the congregants will trust you with is crucial.
We have various software that includes a special lock-down feature that allows specific information to only be seen to certain members, or those that are in the same group. To keep the church member’s information private, some churches have two separate directories however, always take time to understand your member’s needs before you can set the privacy settings. Another way of keeping the information of your directory secure is to ask the church members to log in so that they can have access to the information.
Save your directory information on a hard drive and also use cloud services to keep your information safe.
All the information provided by the church members must be backed up to ensure that it is safe.